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DATA PRIVACY POLICY

 

The Parochial Church Council (PCC) of St Andrew’s, Holcombe

In the Benefice of Coleford with Holcombe

 

  1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

 

  1. Who are we?

The PCC of St Andrew’s, Holcombe is the data controller. This means it decides how your personal data is processed and for what purposes. The data protection officer is Mrs Gay Curtis, PCC Secretary.  (contact details below).

 

  1. How do we process your personal data?

The PCC of St Andrew’s, Holcombe complies with its obligations under the “GDPR” by keeping personal data up to date; by protecting personal data from loss, misuse, unauthorised access and disclosure, ensuring that appropriate technical measures are in place and by storing it securely and responsibly at all times.  When personal data is stored electronically it will be password protected. When personal data is no longer relevant it will be destroyed either, if a paper record, by security shredding or, if electronic, by deletion from the file and deletion from the Recycle Bin.   St Andrew’s PCC will not collect or retain unnecessary or excessive amounts of data

We use your personal data to maintain our own accounts and records (including the processing of gift aid applications and electoral roll) and to inform you of news, events, activities and services running at St Andrew’s.

  1. What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan and deanery events.

Processing is necessary for carrying out legal obligations in relation to Gift Aid according to  employment, social security or social protection law, or a collective agreement

Processing carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:

  • The processing relates only to members or former members(or those who have regular contact with it in connection with those purposes) and
  • There is no disclosure to a third party without consent.
  1. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6 How long do we keep your personal data?
Data will be kept in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (all services, baptisms, confirmations, marriages, funerals) permanently.

  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • to request a copy of your personal data which the PCC of St Andrew’s holds about you;
  • to request that the PCC of St Andrew’s corrects any personal data if it is found to be inaccurate or out of date;
  • to request your personal data is erased where it is no longer necessary for the PCC of St Andrew’s to retain such data;
  • to withdraw your consent to the processing at any time
  • to request that the data controller provide the data subject with his /her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability.  This applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means)
  • to request a restriction be placed on further processing where there is a dispute in relation to the accuracy or processing of your personal data,
  • to object to the processing of personal data where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics.
  • to lodge a complaint with the Information Commissioners Office
  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

  1. General Training

St Andrew’s PCC is responsible for ensuring that all of its members are aware of their personal responsibilities in relation to personal data.  To this end it will ensure PCC members are given appropriate and relevant training.

  1. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact

Mrs Gay Curtis, The PCC Secretary, St Andrew’s Church, Holcombe
2 Vale View, Common Lane, Holcombe, BA3 5DP
01761 232140
lazydays44@googlemail.com

Implementation of Policy

This Policy shall be deemed effective as from Thursday 12 July 2018 . No part of this Policy shall have retrospective effect and will apply only to matters occurring on or after this date

This Policy was approved by St Andrew’s Holcombe PCC on Thursday 12 July 2018 and will be reviewed in July each year.

…………………………………                                            ……………………………………

Reverend Clarissa Cridland                               Mrs Gay Curtis
Associate Priest, St Andrew’s Church                     PCC Secretary. St Andrew’s Church

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/more/libraries-and-archives/records-management-guides